Automated appointment reminders.
Zero no‑shows.
AppointAI sends multi-step SMS & email reminders and uses AI to fill last-minute cancellations automatically — so your practice runs fully booked, every day.
Trusted by healthcare practices across the US
Features
Everything your practice needs to run fully booked
From automated appointment reminders to AI scheduling — AppointAI handles the entire patient communication workflow so your staff can focus on care.
Automated Appointment Reminders
Multi-step sequences via SMS, email, or voice — 72 hrs, 24 hrs, and 2 hrs before. Patients confirm or reschedule with one tap.
AI Scheduling Chatbot
An intelligent chatbot handles new patient booking 24/7 — answering questions, checking availability, and confirming without any staff.
No-Show Analytics
Track no-show rates by provider, appointment type, and day of week. Automatically apply stronger reminders to high-risk patients.
EHR & PMS Integration
Syncs in real-time with Athena, Healthie, Kipu, Tellescope, and more. No double-entry, no manual exports.
Smart Waitlist Fill
When a patient cancels, AI instantly notifies your waitlist and fills the slot — recovering revenue that would otherwise be lost.
Appointment Confirmations
Two-way messaging lets patients confirm, cancel, or request a reschedule with one tap. Responses log instantly — no staff needed.
How It Works
Up and running in under 30 minutes
No IT team required. AppointAI is designed for practice managers, not engineers.
Connect your EHR or practice management system
AppointAI integrates with Athena, Healthie, Kipu, Tellescope, and more in minutes. Your appointment data syncs automatically in real time.
One-click integration · Real-time sync · No data migration
Configure your reminder sequences
Choose SMS, email, or voice. Set up multi-step sequences — 72 hrs, 24 hrs, 2 hrs — with custom messages per appointment type. Templates included.
Custom templates · Multi-language · Custom branding
Patients confirm, cancel, or reschedule
Patients respond to reminders with one tap. Confirmations log instantly. Cancellations trigger your waitlist automatically before revenue is lost.
2-way SMS · Auto-waitlist fill · Real-time calendar sync
Track no-shows and optimize with AI
Your dashboard shows no-show rates, reminder performance, and revenue recovered. AI identifies high-risk patients and surfaces recommendations weekly.
Live analytics · AI recommendations · Weekly reports
Ready to eliminate no-shows?
Setup takes under 30 minutes.
What providers say
Trusted by practices across the country
“We were running nearly 1,000 manual outbound calls per month just to confirm appointments. AppointAI automated the entire workflow — confirmation rates hit 74% and our team finally stopped living on the phone.”
Swing Care
Telemedicine · Fibromyalgia Care
“The EHR integration is seamless. Appointment data flows directly from our practice management system without anyone touching it. We've eliminated manual reminder calls completely.”
J. Liu
Practice Administrator
“Our patients — including many Spanish speakers — love the SMS reminders. For the first time they get clear, timely communication about their appointments without having to call us.”
Dr. M. Santos
Family Medicine
Security & Compliance
Built for healthcare. Secured for trust.
Patient data security is non-negotiable. AppointAI is built on enterprise-grade infrastructure with full HIPAA compliance from day one — not an afterthought.
Business Associate Agreement included
Every AppointAI customer receives a signed BAA automatically upon sign-up — no legal wrangling, no extra fees.
Get your BAAHIPAA Compliant
Full HIPAA compliance with signed BAA. All PHI is encrypted at rest and in transit.
SOC 2 Type II
Independently audited annually for security, availability, and confidentiality.
256-bit Encryption
AES-256 at rest, TLS 1.3 in transit. Patient data is always protected.
US Data Residency
All patient data stored exclusively in US-based AWS data centers.
99.9% Uptime SLA
Enterprise-grade infrastructure with redundant systems and automatic failover.
Role-Based Access
Granular permissions ensure staff see only what they need to. Full audit logs.
Start today — free 14-day trial
Stop losing revenue to no-shows
Automate reminders, fill cancellations, and run at full capacity every day. No credit card required.